MCPS Principal's Handbook

2/3/2023:  Links in this blog post are now broken. However, many of these documents have been archived in the Way Back Machine.  Search there for the links shown below.

TABLE OF CONTENTS

A. Opening of School

• 01-Request for Information 2009-10
• 02a-Annual Notification of FERPA and Directory Information
• 02b-Rights Under Protection of Pupil Rights Amendment
• 02c-Student Rights-Records and Directory Information
• 03a-Bulk Mail Flyer Page 1
• 03b-Bulk Mail Flyer Page 2
• 03c-New Post Office Flat Mail Address Standards
• 05a-Immunization Records
• 05b-Vaccine Requirements
• 05c-DHMH Vaccine Requirements for Children
• 05d-Walk In Immunization Clinic Schedule
• 05e-County DHHS Tuberculosis Prevention Management-English
• 05f-County DHHS Tuberculosis Prevention Management-Spanish

B. Organizational Information

• 02-Elected Officials 2009-2010
• 03-School Assignments Food and Nutrition Services
• 04-MCCPTA Officers
• 05-MCPS Organizational Chart
• 06a-OCOO Liaisons Hermann Clusters
• 06b-OCOO Liaisons Kimball Clusters
• 06c-OCOO Liaisons Liebes Clusters
• 06d-OCOO Liaisons Mills Clusters
• 06e-OCOO Liaisons Stetson Clusters
• 06f-OCOO Liaisons Talley Clusters
• 07-MCAAP Leadership
• 8-OSP Cluster Alignments 2009-2010
• 09-OHR Recruitment and Staffing Teams
• 10-Revised Policies and Regulations 2009
• 11-Schools in Holding Facilities
• 12-Department of Facilities Contacts
• 13-Safety and Security Staff
  

C. Dates and Calendars

• 01-School Calendar 09-10
• 02-2009-2010 Final Exam Schedule
• 03-MSDE Student Testing Calendar
• 04a-OARS Elementary Marking Dates and Report Card Schedule
• 04b-NON OARS Elementary Marking Dates and Report Card Schedule
• 04c-Secondary Marking Dates and Report Card Schedule
• 05-Supporting Service Work Schedule 09-10
• 06-Important Meeting Dates 09-10
• 07-Recognition of Religious Holidays
• 08-Scheduled Days of Instruction 09-10

D. Allocations: Staffing and Funding

• 01a-Emergency Class Coverage Form & FAQs
• 01b-Emergency Class Coverage Guidelines
• 01c-Emergency Class Authorization & Compensation
• 01d-Compensation for Class Coverage
• 02-ECA Fee Remitance Form
• 03a-Purchasing Card Flyer
• 03b-Purchasing Card Users Guide
• 03c-Purchasing Card Maintenance Form 234-20
• 03d-Purchasing Card Transaction Log Form 234-21
• 03e-Purchasing Card Approving Official Ack Form 234-22
• 04-Supporting Service Employees in Stipend Activities
• 05-ES Organizational Plan Template (Excel Spreadsheet)

E. Grading, Reporting, and Testing

• 01-MSDE Guide to Test Security & Data Reporting for LACs
• 02-Reporting and Responding to State Test Violations
• 03-Seniors In Danger of Not Graduating
• 04-MSDE AMO Grade Structure K-12

F. Human Resources/Personal Issues

• 01-ADA Central Office Staff Support
• 02-Family and Medical Leave Act FMLA
• 03-Teacher Evaluation Information
• 04-Investigations of Staff Members
• 05a-Leave for Professional Responsibilities and Emergency Closings
• 05b-Leave Guidelines for School-Based Employees
• 05c-Leave Procedures for Employee Assn Business
• 05d-Procedures for Professional Leave for Support Professionals Update May 09
• 06-Mileage Reimbursement Guidelines
• 07-Overtime Issues
• 08-PGS Final Evaluation Form 425-39
• 09a-Selection Evaluation for HS RT RC Positions
• 09b-HS Resource Teacher Standard
• 10-Student Teacher Approval Process
• 11-Weather Emergency Reporting Procedures for BS Staff
• 12-Who Works When It Snows
• 13-HS Athletic Director Selection Process
• 14-New Employee Time Reporting Procedures
• 15-ID of 504 School-Based Coordinators
  

G. Safety, Security, and Health

• 01-Authority to Issue Trespass Warnings and Letters
• 02a-Bloodborne Pathogens Exposure Control (Hep B and HIV)
• 02b-Bloodborne Pathogens Annual Training on Site
• 03a-Child Abuse-Points for MCPS Staff
• 03b-Montgomery County DHHS Child Weflare Services
• 03c-Child Welfare Services Investigations on School Premises
• 04-Bullets and Firecrackers Clarification
• 06-Playground Safety and Supervision
• 07a-Emergency Communications Plan
• 07b-Emergency Crisis Plan Procedures Key Points
• 07c-Emergency Preparedness Expectations
• 07d-Emergency Preparedness Reminders
• 07e-Code Red Blue Drill Log
• 08a-Fire Safety Code Requirements MCFRS
• 08b-Fire Code Inspection and Compliance Issues
• 08c-Fire Code Violations-6 Most Common
• 08d-Fire Safety Requirements Summer School
• 08e-Fire Watch Safety Information
• 08f-Fire Watch Log
• 09-Food from Outside Sources
• 10a-Guidelines for Parent Legal Guardian Registered Sex Offenders
• 10b-Student Sex Offender Guidelines
• 10c-Student Sex Offender Letter A
• 10d-Student Sex Offender Letter B
• 10e-Parent Guardian Sex Offender Letter
• 11-Guidelines for Volunteers Reporting Child Abuse
• 12-OSP Guidelines for Reporting Serious Incidents
• 13-Hate Violence Guidelines
• 14a-Adult Protective Services Guidelines
• 14b-DHHS Adult Protective Services Reporting Procedure
• 15-How to ID and Recognize a Pipe Bomb
• 16-ID and Handling Suspicious Packages and Letters
• 17-ID Cards for Students and Staff
• 18-Mechanics of a Self-Search
• 19-Megan's Law
• 20-Mental Health Crisis Response Services
• 21-County Law Enforcement Agencies
• 22-Parent Child Reunification Guidelines
• 23-Peace Order Legislation
• 24-Student Statements Release of Information to Public Safety Personnel
• 25-Reportable Offenses
• 26-Reporting and Investigating Incidents of Bullying
• 27-Safety Program & Information Updates and Reminders
• 28-MCDHHS School Health Services
• 29-Severe Weather Guidelines and Information
• 30a-Shelter in Place Guidelines
• 30b-Shelter in Place Medication Policy
• 31-MRSA Recommendations for Schools and Community (update 2009)
• 32-Use of Portable Mobile Scaffolds (Lifts)
• 33-Prohibited Heat-Producing Appliances in School Bldgs
• 34-Procedures for Proper Disposal of CFL Lamps Bulbs
• 35-MOSHA Access to Information about Hazardous Substances
• 36-ES Chemical Information List
• 37-MS Chemical Information List
• 38-HS Chemical Information List
• 39-Edison HS Chemical Information List
• 40-Automated External Defibrillator (AED) Guidelines

H. Student Enrollment, Records, and Concerns/Issues

• 01-Custodial and Non-Custodial Parents
• 03-Changes to Disabilities Education Improvement Act
• 04a-FIA Letter to Parents
• 04b-FIA Program Survey Form
• 05a-FARMS Eligibility
• 05b-FARMS Application Process
• 06-Athletic Eligibility of 5th Year Seniors
• 07-Identify and Enroll Homeless Students Guidelines
• 08-Maintaining Student Enrollment-Daily Attendance
• 10a-Special Education Program Descriptions
• 10b-Special Education Mediation Due Process Student Records
• 10c-Private Evaluation Reports Submitted by Parents
• 10e-Corrections to Record-Suspension of Students with Disabilities
• 10f-Suspension-Expulson of Students with Disabilities Checklist
• 11-Student Accounting Procedures-Summer 2009
• 12-Change of School Assignment Process 2010-2011
• 13-Subpeona of Student Records
• 14-Truancy Intervention
• 15-Students Guide Rights and Responsiibilities
  

I. Transportation

• 01a-Activity Bus-Spec Ed and Disabled Students Enrolled Outside Home Area
• 01b-Activity Transportation Guidelines
• 02a-Field Trip Guidelines
• 02b-Field Trip Forms
• 02c-FY10 Rates for Enterprise Fund Field Trips
• 03-General Transportation Information
• 04-Inclement Weather Procedures
• 05-School Bus Transportation Contacts
• 06-School Bus Evacuation Drills
  

J. Technology

• 01-MCPS Email Guidelines
• 02-Cyber Safety 2009
• 03-IT Security Awareness
• 04a-School Web Site FAQs for Principals
• 04b-Connect-ED Guidelines
• 05-Social Web Sites
• 06-Technology Purchasing and Support
• 07-Unsolicited Promotional Requests
  

K. Programs/Process

• 02a-ICBCommunityUseofPublicFacilities
• 02b-AuthorizingICBTimeforSchoolSecurity
• 03a-DedicationCeremonies
• 03b-GroundbreakingCeremonies
• 04a-InformationalMaterialsDisplayandDistribution
• 04b-PolicyCNA-RADecisionTree
• 05a-FacilityProjectRequestProcess
• 05b-FacilityProjectRequestForm
• 05c-FacilityProjectCloseoutForm
• 06-SecondarySchoolsNon-StandardSchedule
• 07a-SERTActionPlan
• 07b-SERTActionPlanForm201-10
• 08-SexualHarassmentGuidelinesforPrincipalsandSupervisors
• 09a-SummerCampsProgramsActivitiesGuidelines
• 09b-SummerCampsApplication
• 10-UseofReligiousFacilitiesforSchoolEvents
• 11-Achievement Steering Committee Guide
• 12-Updates to ADA and Implementation of 504

L. Sample Letters

• 01a-Sample Letter-Incident-No Interruption to School Day
• 01b-Sample Letter-Incident-Students Moved to Alternative Location
• 01c-Sample Letter-Incident-Students Moved, Building Closed
• 01d-Sample Letter-Incident-Temporary Interruption
• 02a-Sample Letter-Death of a Parent
• 02b-Sample Letter-Death of a Staff Member
• 02c-Sample Letter-Death of a Student
• 02d-Sample Letter-Death of Student-Suicide
• 03-Sample Letter-Head Lice-DHHS Letter
• 04a-Sample Letter-No Trespassing-Adult
• 04b-Sample Letter-No Trespassing-Student
• 05a-Sample Letter-Placing Employee on 1-Day Emergency Leave
• 05b-Sample Letter-Placing Supporting Service 1-Day Emergency Leave
• 06-Sample Letter-Reprimand from Principal
• 07a-Sample Letter-Parent or Guardian Sex Offender
• 07b-Sample Letter-Student Sex Offender-Principal Conditions A
• 07c-Sample Letter-Student Sex Offender-Principal Rejection B
• 08-Sample Letter-Sexual Harassment
• 09a-Sample Letter-Up to 10-Day Suspension Special Education Student
• 09b-Sample Letter-Over 10-Day Suspension Explusion Special Education Student
• 09c-Sample Letter-Principal Request for In-School Suspension Special Education Student
• 10-Sample Letter-Principal Response to Hate Violence Incident
• 11a-Sample Letter-Invitation to IEP meeting-Pattern of Removals Manifestation
• 11b-Sample Letter-Invitation to Manifestation only IEP team meeting
• 11c-Sample Letters-Followup letter Pattern of Removals IEP team meeting
• 11d-Sample Letter-Followup letter Manifestation IEP team meeting