Consent Items - 1:30 p.m.
During summer 2013, the Department of Facilities Management was contacted about the possibility of installing artificial turf on the stadium field at Winston Churchill High School. Staff in the Department of Facilities Management evaluated the feasibility of artificial turf installation at Winston Churchill High School and determined that the current grass stadium field may be replaced with artificial turf.
Subsequently, staff publicly advertised a Request for Proposals for private organizations that would be interested in participating in the private/public partnership to install the artificial turf on the Winston Churchill High School stadium field. Only two proposals were received—the Bethesda Lacrosse/Potomac Soccer Association and Montgomery Soccer, Inc. The top-rated proposal from the Bethesda LaCrosse/Potomac Soccer Association includes a $1.1 million contribution toward the installation of artificial turf at Winston Churchill High School in return for approximately 1,000 hours of use per year for a 10-year period.
Further, the Winston Churchill High School Booster Club submitted a letter of commitment to raise and contribute $200,000 toward the installation of artificial turf. These two offers total $1.3 million in private contributions, which is the estimated cost to install artificial turf at Winston Churchill High School. If the project cost exceeds the $1.3 million contribution amount, the shortfall may be paid through the funds collected for community use and the savings accumulated each year from not having to maintain the current grass field—such as grass cutting, fertilizing, over-seeding, and irrigating. It is anticipated that approximately 150 hours or more, pending weather conditions, will be available for the community to use the artificial turf field after calculating hours used by the school and the Bethesda Lacrosse/Potomac Soccer Association.
The proposed project timeline to complete the work is by spring 2015, understanding the time it takes for design, permitting, construction bids, and award. In the event an award is made by the Board of Education, staff in the Department of Facilities Management will develop a detailed project schedule and determine the final completion date.
I recommend your approval of the artificial turf installation on the Winston Churchill High School stadium field. Given the shortage of playing fields available in the county and the constant demand for use of our school fields, the artificial turf on the stadium field is a positive solution that will provide safer playing conditions for Montgomery County Public Schools students while allowing many community hours for use. Furthermore, the entire project will be funded privately without having an impact on our current budgets. The following resolution is recommended for your approval:
WHEREAS, There is an interest to install artificial turf on the stadium field at Winston Churchill High School; and
WHEREAS, Artificial turf on the stadium field at Winston Churchill High School will provide safer playing conditions and allow significantly more hours of use than the current grass field; and
WHEREAS, Artificial turf would benefit the school and the community; and
WHEREAS, In January 2013, staff in the Department of Facilities Management publicly advertised for Request for Proposals from private organizations for partnering on the installation and shared use of an artificial turf field at the Winston Churchill High School stadium field; and
WHEREAS, Two responses to the Request for Proposals were submitted and the Bethesda Lacrosse/Potomac Soccer Association’s proposal was selected, which includes a contribution of $1.1 million toward the cost of engineering, permitting, and installation of an artificial turf stadium field in exchange for a preferred use schedule agreement for a period of 10 years; and
WHEREAS, The Winston Churchill High School Booster Club has requested permission to raise and contribute $200,000 for the shared cost of the artificial turf field; and
WHEREAS, The cost of the project is approximately $1.3 million; and
WHEREAS, Staff has reviewed this request for compliance with Board of Education Policy CNE, Facility Improvements That Are Not Funded with Montgomery County Revenues, and finds that it complies with the criteria for acceptable contributions established in the policy; now therefore be it
Resolved, That the Board of Education approves the request of the Winston Churchill High School Booster Club to raise and contribute $200,000 for the artificial turf installation on the stadium field at Winston Churchill High School; and be it further
Resolved, That the contributions from the Bethesda Lacrosse/Potomac Soccer Association and the Winston Churchill High School Booster Club be accepted in accordance with Board of Education Policy CNE, Facility Improvements That Are Not Funded with Montgomery County Revenues; and be it further
Resolved, That a Stadium Field Agreement be executed between Montgomery County Public Schools and the Bethesda Lacrosse/Potomac Soccer Association for the sum of $1.1 million; and be it further
Resolved, That the Board of Education president and the superintendent of schools be authorized to execute the documents necessary for this transaction; and be it further
Resolved, That the Board of Education requests a Fiscal Year 2014 supplemental appropriation and amendment to the Fiscal Year 2013–2018 Capital Improvements Program in the amount of $1.3 million to fund the installation of artificial turf at Winston Churchill High School; and be it further
Resolved, That this resolution be forwarded to the county executive and the County Council for consideration and action.